Use Smartsheets to Collaborate with Clients & Colleagues You can collaborate with colleagues and clients, use attachments to share ideas, assign tasks, view project progress, enable alerts, leave comments, etc. The features in Smartsheet are so extensive that you can comprehensively manage every aspect of your project. Comprehensively Manage Every Aspect of Your Project For example, you can choose to enable or disable Attachments, Comments, Cell Links, Sheet Hyperlinks, Sheet Filters and Forms. In case you choose to use a smartsheet template, you can pick various features you would want with the template using the Advanced Options. The available templates include a Project sheet, Kanban Sheet, Task List, Sheet with Web Form, SWOT analysis template, Basic Project & Gantt Dependencies Template, Team task List by Priority Template, Event Plan & Budget Sheet, Job Candidate Tracker Template, IT Office Relocation Planning Sheet, and a plethora of other templates to help project managers comprehensively manage their projects. Other than starting a sheet from scratch you can also make use of a wide range of readymade Smartsheet templates for making your project sheets. Readymade Smartsheet Templates for All Kinds of Projects You can create a new sheet using readymade templates or import an Excel or MS Project file, a Google Spreadsheet, or use Trello to fetch your required data. You can try out Smartsheet for free by signing up for an account via your business email address or a Google account. Import Your Project File or Start a New Smartsheet In other words, you can plan, execute and analyze your projects right from one single tool. With Smartsheet you can assign tasks, coordinate with clients, view project progress, send out instructions to subordinates, etc. This online project management tool has a spreadsheet like interface, with a comprehensive set of options for managing your projects. The moderator discussed observed problems that arose during the test, and also checked with observers in the study for any additional questions.If you’re looking for a comprehensive online project management tool that can not only help you manage your projects but also to collaborate with your workforce, clients and other stakeholders, then Smartsheet is all you need. In the end, a debriefing session was held to explore and review the participant's actions during the performance portion of the usability test. Participants were given a scale of 1 to 5 where 1 represents “strongly disagree” and 5 represents “strongly agree” in response to ten statements. Post-Test Questionnaire (System usability scale)Īfter completing all tasks, the moderator asked participants to complete a five point Likert-scale questionnaire to understand the system usability of Solution Center and template gallery on Smartsheet. Post-scenario questions helped us to identify what causes the participant’s frustration and issues we needed to revisit to reduce churn risk. Post-scenario questionsĪfter each task ended, the moderator asked participants two follow-up questions to ascertain the participant’s perception of the ease or difficulty of the task, and also any changes they would like to make for a better experience. Task 6: Integrate a Gmail account with a Smartsheet workflow. Task 5: Create a new sheet using the Task List. Task 3: Open the template set called “Strategic Plan” and access the list of sheets, dashboards, and reports in it. Task 2: Open a template set’s sheet suitable for event registration. Task 1: Open a template that you can use to keep track of a budget. The moderator read the scenarios and tasks aloud to participants, and clarified tasks if participants expressed difficulty in understanding. The pre-test questionnaire for novice users centered around their first impressions of the Solution Center on Smartsheet, and for experienced users the questionnaire was focused on their previous experiences using the Solution Center and templates. We have two different pre-test questionnaires: one designed for novice users and one for experienced users. Details about the specific questions and tasks in the study can be found in the Appendix. The test session consisted of a pre-test questionnaire, six tasks, two post-scenario questions after each task, and a post-test questionnaire before debriefing. To respect the participant’s time, the team designed this study to be completed in 45 minutes. The team observed participants as they performed a series of tasks interacting with the template gallery on the desktop site. The team adopted the within-subjects design for the test by having each participant perform all tasks.
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